Self-hosted CRM for a small business: own your leads, skip per-seat fees
A self-hosted CRM runs on your own server, costs no per-user fees and captures website leads automatically. Here is what it includes, what it costs to run and who it suits.
By Shashi Kumar ·
Subscription CRMs are easy to start and expensive to keep. A self-hosted CRM runs on a server you control, holds your leads and customers in a database you own, and charges nothing per user. Acquiretech sets these up for small businesses, agencies and sales teams that want control without a big IT department.
What you get
- Lead pipeline. Stages that match your process, with owner, source, value and notes on every lead.
- Automatic website capture. Enquiries from your website arrive as leads within seconds, assigned in rotation or to a chosen person, with a follow-up due within 24 hours.
- Follow-ups and reminders. Calls, meetings and WhatsApp attempts logged on a timeline, with reminders so nothing slips.
- Deals and reporting. Pipeline value, weighted forecast, won revenue and team performance.
- Roles. Admin, manager, salesperson and employee access, so each person sees what they should.
- Import and export. Bring in your Excel leads with duplicate checks; export whenever you like.
What it costs to run
- Setup and configuration from Acquiretech, with website integration from ₹10,000.
- A small cloud server, typically ₹500 to ₹1,500 per month, or a free tier for very small teams.
- Daily encrypted backups and updates, which we configure and document.
There are no per-seat fees. Adding your tenth salesperson costs the same as adding your second.
Who it suits
- Real estate brokers and builders with many site-visit enquiries.
- Agencies, consultants and B2B suppliers with longer sales cycles.
- Coaching institutes and clinics tracking admissions or patient enquiries.
- Any business whose leads mostly arrive through its website and WhatsApp.
What to be realistic about
A self-hosted CRM needs someone to own it: approve users, review reports and ask for changes. It also needs a reliable server with backups. We provide both the setup and a plain-language operations guide, and ongoing support can be agreed at $20 per hour.
Frequently asked questions
Is self-hosted the same as "free"?
The software licence is free. You still pay for the server, setup and any customisation. Over a year it is usually far cheaper than a subscription for a team of five or more.
Can my website form send leads directly into the CRM?
Yes. That is the core of our setup: a signed, server-to-server connection from the website to the CRM, with email confirmation to the admin for every lead.
Can we access it from phones?
Yes. The workspace is responsive and works on Android and iPhone browsers.
Next step
Tell us your team size and where your leads come from. You will get a setup plan, a server recommendation and a fixed price.
Contact Acquiretech Software Solution: info@acquiretechsoftwaresolution.in · WhatsApp +91 80786 33912 · Send an enquiry